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Industry Events & HALCA Schedules

HALCA General Meeting  Schedules

May 06, 2017
Sep 19, 2017
Nov 01, 2017
Dec 10, 2017
Meeting locations will be announced soon for each date. Please mark your calendar, and let every limousine operator knows about the meetings.

International LCT Show

by LCT magazine

International LCT Show
Celebrating its 33rd year in 2017, the International LCT Show is the biggest convention for limousine, charter and tour operators in the world. Set in Las Vegas, it is the ultimate destination for operators around the globe seeking education, product showcases and peer-to-peer networking. You will find no better place to grow your business and keep your fleet busy.

Jon Ouazdi
Admin
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What is a W-9 Form and Form 1099-MISC

W-9 form pic

Dear Limousine Operators,

This article is intended for limousine operators who are new to being self-employed and not familiar with the Form 1099-C and W-9.  Many new operators are surprised when they receive a W-9 form from a company that contract jobs to them, and they are reluctant to provide their social security number and other sensitive information. So this article shed light over this form, and some related information about it.

 

What Is a W-9 Form? 

W-9 Form: Request for Taxpayer Identification Number and Certification

A W-9 form is used to collect information about you (if you work under a dba only), or your business (If you are incorporated), that can be used by the person paying you to complete an informational report for the IRS, such as a 1099-MISC form.

You can download the form here from the IRS website

 

What Is a Form 1099-MISC?

Form 1099-MISC.- Miscellaneous Income

Businesses most commonly use IRS form W-9, Request for Taxpayer Identification Number and Certification, to get information from vendors they hire as independent contractors (also called affiliate in the limousine business). When a business pays an independent contractor $600 or more over the course of a tax year, it is required to report these payments to the IRS on an information return called form 1099-MISC. Businesses use the name, address and Social Security or tax identification number from form W-9 to complete form 1099-MISC.

You can download 1099 form here from the IRS website

 

How to fill up a W-9 Form?

To complete Form W-9, you’ll need to enter your full name as shown on your federal income tax return on the first line. If you are operating a business under a separate name, you should enter that on the second line. In the next section, you select your tax classification. Most employed and self-employed taxpayers will select Individual/Sole Proprietor”. Professionals who operate partnerships, corporations or estates should select the appropriate classification for their situation.

Taxpayer identification number

After you complete the mailing address section, you’ll need to enter your taxpayer identification number, or TIN. Generally, this is your Social Security number. Nonresident aliens who do not have Social Security numbers should enter their assigned TIN in this field.

If you’re running your own business and you have an employer identification number, you should enter that number next to the EIN field. Sign and date the form at the bottom.


Who Must Issue Forms 1099-C?

The Instructions for Form 1099-MISC from the Internal Revenue Service explain the various situations that require a business to issue Forms 1099-MISC.

You must complete, file and issue this form to all vendors or contractors—not employees—to whom you have paid $600 or more during the year.

As an example: Capital Limousine farm out some trips for $600 to Big Guy Limo, Capital limousine will request a W-9 from Big guy limo, once the later fill up the W-9 and send it back to Capital Limousine, then Capital Limousine will issue a 1099-C Form to Big guy limo.

 

Exceptions:

You do not have to issue 1099-MISC forms to C- and S-corporations or to entities from whom you purchase products, such as merchandise you’ll later resell.

Payments made to contractors and vendors by debit card, credit card or through third parties like PayPal are also exempt—the IRS uses a different method to track these transactions.

 

Information Needed

Form W-9 asks for the independent contractor’s name; business name (if different); business entity (sole proprietorship, partnership, C corporation, S corporation, trust/estate, limited liability company or “other”; and the business’s tax identification number (or Social Security number, for sole proprietorships that don’t use a separate tax ID number). Form W-9 also asks the person filling it out to certify that he or she is exempt from backup withholding. Most taxpayers are exempt, but if they aren’t, the company hiring the independent contractor will need to withhold income tax from that contractor’s pay at a flat rate of 28% and send it to the IRS.

Since form W-9 requires listing a tax ID or Social Security number, both the person filling it out and the company receiving the completed form must guard the form carefully to protect against identity theft.


When to Ask for a Completed Form W-9?

It’s a good practice to request that an independent contractor provides a completed Form W-9 as soon as the business knows it will have to issue him a 1099.

But sometimes we let these requests slide until January when we’re looking over our accounting records and realize we haven’t gotten around to it.

If you must issue a 1099-MISC and don’t have a completed W-9 form on file, say something like, “Hey, I’m going to be sending out your 1099-MISC by the end of January and I realized I don’t have a W-9 from you. Could you fill out one and send it to me?” This lets the contractor know that the information on the Form W-9 will be used to generate a specific tax document.

Encourage people to send you their completed Form W-9s in a secure manner. A completed W-9 includes sensitive information such as a person’s Social Security number. This data should be kept as private and secure as possible to minimize the risk of the data falling into the wrong hands. Transmitting a completed Form W-9 as an insecure file attachment to an email is not recommended. Ask to receive it by mail, hand delivery, or as a password-protected file attachment to an email.

 

I hope this quick article will help you understand why companies request W-9 Forms from you. The best way to deal with this requirement is to download the form from the IRS website, fill it up, sign it, and have it ready, anytime you get a request, it is already there, just mail it to them, or even better, anytime you receive farm out from a company for $600 or more, just send them the form in advance, it would make you very professional.

You can download W-9 form here from the IRS website

 

Jon Ouazdi

Admin

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THE GREAT 2017 INT’L LCT SHOW INDUSTRY EVENT IS CALLING

WELCOME
Welcome to 2017 International LCT Show! The LCT Show will provide you with the most relevant and up-to-date products, resources, information and materials in the industry. We are excited you have decided to join us in Las Vegas. See you there!

Details

Start: March 13
End: March 15
Event Category:
Website: http://www.lctshow.com

Venue

Venetian & Palazzo Resort Hotel Casinos, Las Vegas
3355 S Las Vegas Blvd,
Las Vegas, NV 89109 United States
+ Google Map
Phone: (702) 414-1000
Website: https://www.venetian.com/

2017 REGISTRATION FEES

Pass Options On or Before
2/10/17
2/11/17—
Onsite
Operator Full Show Pass
Includes all seminars, keynotes, parties, lunches and the exhibit hall. The LCT Magazine Awards Celebration is an additional fee. Suppliers do not qualify.
$385 $435
Operator Full Show Pass (NLA Member Rate)
Includes all seminars, keynotes, parties, lunches and the exhibit hall. The LCT Magazine Awards Celebration is an additional fee. Suppliers do not qualify.
$350  $435
Operator MONDAY or TUESDAY Only Pass
Includes all seminars, parties, lunches and  the exhibit hall on the chosen day only. Excludes all activities on other days.  The LCT Magazine Awards Celebration is an additional fee. Suppliers do not qualify.
$195 $230
Operator MONDAY or TUESDAY Only Pass (NLA Member Rate) 
Includes all seminars, parties, lunches and  the exhibit hall on the chosen day only. Excludes all activities on other days.  The LCT Magazine Awards Celebration is an additional fee. Suppliers do not qualify.
$175 $230
Operator Expo Only Day Pass TUESDAY
Only valid for exhibit hall access on Tuesday, March 14th from 2:00pm – 5:00pm. Does not include sessions, networking functions, keynotes and parties. NLA Member discounts do not apply. Suppliers do not qualify.
$25 $25
Operator Expo Only Day Pass WEDNESDAY
Only valid for exhibit hall access on Wednesday, March 15th from 11:00am – 2:00pm. Does not include sessions, networking functions, keynotes and parties. NLA Member discounts do not apply. Suppliers do not qualify.
$25 $25
Non-Exhibiting Supplier Pass 
Pass includes all seminars, keynotes, parties, lunches and the exhibit hall for two people. The LCT Magazine Awards Celebration is an additional fee. Membership discounts do not apply.
$2,000 $2,000
Show Extras 
B4 Business Speed Networking
Limited to 100 participants. Ticket required for attendance. Suppliers do not qualify.
$10 $10
First Timers’ Orientation 
Limited to 400 seats. Must be a first time attendee. 
 $0  $0
The Limousine Operator’s Essential Guide to Hire, Train and Retain Chauffeurs (Training Session) $99 Pre-Show
$149 Onsite
$99 Pre-Show
$149 Onsite
LCT Magazine Awards Banquet (Individual Ticket) 
$65 $65
LCT Magazine Awards Banquet (Table of 10)  $650 $650

ADMITTANCE POLICY

You MUST be an owner, operator or direct employee of a vehicle for hire or chauffeur driven business to attend the 2017 International LCT Show. All others including, but not limited to, insurance providers, vehicle modifiers, finance/leasing companies, software and technology providers and consultants are required to purchase a NON-EXHIBITING SUPPLIER PASS or exhibit space. International LCT Show is closed to competing trade magazines and trade show producers.
All registrations are pending approval and will be audited for compliance. Registrations that do not adhere to this policy will be rejected. No exceptions will be made.
CANCELLATION POLICY
Registration refunds are not guaranteed and are subject to conference management approval. Refund requests must be made in writing and received by event name, c/o Custom Registration, Inc., 2001 E. Randol mill Rd., Ste. 135, Arlington, TX 76011, Fax: (817) 277-7616, Email: webreg@signup-confirmation.com, no later than January, 6, 2017. A $75 processing fee will be applied. No refunds or credits will be granted, under any circumstances, after January 6, 2017.
PHOTO & VIDEO RELEASE
By attending the 2017 International LCT Show, you hereby grant Bobit Business Media, its representatives, and employees the right to take photographs and multimedia of you and your property in relation to the 2017 International LCT Show. You also authorize the 2017 International LCT Show use such images and recordings with or without your name, and for any lawful purpose, including but not limited to publicity, illustration, print advertising, session recording and Web content.
ATTENDEE ROSTER CONSENT
It is standard procedure for the 2017 International LCT Show to publish the attendee roster online. By registering for the 2017 International LCT Show you consent to the posting of your name, title, company, city and state/region on the official show website www.LCTSHOW.com. If you wish to be excluded from the online roster, please email kristen.messineo@bobit.com.
Have Questions? Call (800) 576-8788
Admin